Event Photography Planning Tips
Email a schedule / agenda of the event including details and a shot list to us prior to the event. Consider key moments, important people, and branding elements. This will ensure all the important shots are captured.
Assign a person to be the on-site contact for the photographer who can help direct people for group shots, introduce people for posed shots, point out things from the shot list to captured, etc.
Inform your guests that photography will take place at your event and how the photos may be used. This is typically done using signage at the entry points or during RSVP / ticketing processes. Consider a plan if your guests wish not be photographed.
For a cohesive look, be sure to communicate with attendees what you’d like them to wear.
If you will have speakers at a podium, consider stage lighting so the speaker is well lit without the need for flash photography. If the speaker will be bringing a beverage to the podium, instruct them to put it behind the podium out of sight so it’s not in the photos. If there will be any group photos following speeches, instruct the speaker to direct those who will be getting photos to the photo area so they know to gather for the photo.
If other photographers will be taking photos at the event, please discuss with us prior to the event.
If we are doing portraits on a backdrop or step & repeat photos, consider the backdrop size and space needed to take the photos.
If we will be printing on site, we will require a shoot area near an electrical outlet and table space for the print station and print pickup. A wi-fi internet connection is also helpful.
Consider all the ways event photography images can be used: Social media, Digital Articles, Magazine Articles, Print and Digital ads, Website, Future Promotions, E-mail and Print Newsletters, Press releases.
What event photography services do you offer?
- Journalist-style candid and posed coverage
- Step & repeat portraits / event headshots and portraits
- Custom portrait sets
- Prints on site – 4″ x 6″, 5″ x 7″ or 8″ x10″
- Multiple photographers
- Add on videographer
- Basic editing and retouching
What about hair and makeup?
Here are a few hair and makeup artists that we highly recommend. You can contact them directly to set up your appointment and work out payment.
- Katie Ealy – 734-612-7598
- Kate Hernandez Beauty – 734-564-5047
- Heart Breakers Beauty Bar – 313-938-9840
- The Makeup Loft – 734-922-5638
Do you offer payment plans?
Yes, we offer Affirm and Paypal Credit as payment options on our invoices.
When will I get my images?
Final digital images are usually delivered within two weeks of the event. Printed items are typically delivered within eight weeks. If you have a deadline, be sure to let us know when you book your session.
How much retouching do you do?
Retouching can be added to event images for an additional cost. Retouching provides the highest level of attention to detail and includes things such as reducing or removing wrinkles, blemishes, stray hairs, scars, tattoos, shiny skin, and dark circles, as requested. It might also include changing the color of an item or removing a distracting object from the scene.
How far will you travel?
We’ll travel anywhere in the world. A travel fee of $0.70 per mile to and from our studio in Canton, Michigan plus $40 per hour of travel time will be added for locations not in our service area. Our service area includes locations within 20 miles driving distance of our studio. Expenses such as flight, rental car, food, hotel, parking, tolls, location fees, etc. will be added as necessary.